{"id":3781,"date":"2015-07-02T13:44:16","date_gmt":"2015-07-02T12:44:16","guid":{"rendered":"https:\/\/work2go.se\/en\/?p=3781"},"modified":"2015-07-02T14:22:58","modified_gmt":"2015-07-02T13:22:58","slug":"schedule-a-meeting","status":"publish","type":"post","link":"https:\/\/work2go.se\/en\/support-en\/calendar\/schedule-a-meeting\/","title":{"rendered":"Schedule a meeting"},"content":{"rendered":"<h5><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">You can book<\/span> <span class=\"hps\">meetings<\/span> <span class=\"hps\">in various ways<\/span>. <span class=\"hps\">Here<\/span> <span class=\"hps\">we tell you about<\/span> <span class=\"hps\">the various options<\/span> <span class=\"hps\">and<\/span> <span class=\"hps\">step by step instructions of<\/span> <span class=\"hps\">how to create<\/span> one, including useful <span class=\"hps\">options to use<\/span><span class=\"hps\">.<\/span><\/span><\/h5>\n<div class=\"woo-sc-hr\"><\/div>\n<ul>\n<li><a href=\"https:\/\/work2go.se\/wp-content\/uploads\/boka1_w2g8.png\"><img loading=\"lazy\" class=\"alignright size-full wp-image-800\" src=\"https:\/\/work2go.se\/wp-content\/uploads\/boka1_w2g8.png\" alt=\"boka1_w2g8\" width=\"239\" height=\"110\" \/><\/a><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">Click New<\/span> <span class=\"hps\">booked<\/span> <span class=\"hps\">meeting.<\/span><br \/>\n<\/span><\/li>\n<li><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">Hold<\/span> <span class=\"hps\">the N<\/span> <span class=\"hps\">key.<\/span><br \/>\n<\/span><\/li>\n<li><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">Right-click<\/span> <span class=\"hps\">on a date<\/span> <span class=\"hps\">in the mini<\/span><span class=\"atn\">&#8211;<\/span>calendar.<br \/>\n<\/span><\/li>\n<li><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">Drag and drop<\/span> <span class=\"hps\">e-mails<\/span> <span class=\"hps\">to the mini<\/span> <span class=\"hps\">the Calendar<\/span>.<br \/>\n<\/span><\/li>\n<li><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">Create a copy of<\/span> <span class=\"hps\">an existing meeting<\/span> <span class=\"hps\">by right-clicking<\/span> <span class=\"hps\">the meeting <\/span>&gt; <span class=\"hps\">Create a copy<\/span><span class=\"\">.<\/span><\/span><\/li>\n<\/ul>\n<p><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">In this example<\/span>, we go through <span class=\"hps\">the steps<\/span> <span class=\"hps\">you are taking<\/span> <span class=\"hps\">when<\/span> <span class=\"hps\">you click New<\/span> <span class=\"hps\">Booked<\/span> <span class=\"hps\">meeting in<\/span> <span class=\"hps\">the toolbar<\/span> <span class=\"hps\">on the<\/span> <span class=\"hps\">Calendar tab<\/span>. <span class=\"hps\">A new<\/span> <span class=\"hps\">appointment<\/span> <span class=\"hps\">opens<\/span>, <span class=\"hps\">ready to<\/span> be <span class=\"hps\">filled in.<\/span><\/span><\/p>\n<p><a href=\"https:\/\/work2go.se\/wp-content\/uploads\/boka-mote_w2g8.png\"><img loading=\"lazy\" class=\"alignnone size-full wp-image-785\" src=\"https:\/\/work2go.se\/wp-content\/uploads\/boka-mote_w2g8.png\" alt=\"boka-mote_w2g8\" width=\"592\" height=\"165\" srcset=\"https:\/\/work2go.se\/wp-content\/uploads\/boka-mote_w2g8.png 592w, https:\/\/work2go.se\/wp-content\/uploads\/boka-mote_w2g8-300x84.png 300w\" sizes=\"(max-width: 592px) 100vw, 592px\" \/><\/a><\/p>\n<p><strong>From<\/strong>: choose who to send the meeting invitations from.<br \/>\n<strong>Subject<\/strong>: write a short description of the meeting.<\/p>\n<p>Now you can start using the tool scheduler to get help to see when the participants and registered places are available. The availability is displayed in time blocks of 30 minutes in the overview window to the right. You can of course fill in the information on your own; participants, location and the start and end time for the meeting as well. Is it an all-day meeting, check the box during the whole day.<\/p>\n<p><strong>Optional atendees<\/strong>: participant you might want to invite to the meeting, but whose participation is voluntary.<br \/>\n<strong>Location<\/strong>: location for meeting.<br \/>\n<strong>Equipment<\/strong>: book equipment needed for the meeting.<\/p>\n<p><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">NOTE<\/span>! <span class=\"hps\">Optional<\/span> and <span class=\"hps\">equipment<\/span> <span class=\"hps\">is not displayed<\/span> <span class=\"hps\">by default.<\/span> <span class=\"hps\">To obtain these<\/span> <span class=\"hps\">choices<\/span>, click Show <span class=\"hps\">optional<\/span> <span class=\"hps\">or<\/span> <span class=\"hps\">display equipment<\/span>.<\/span><\/p>\n<div class=\"shortcode-toggle toggle-show-the-content closed default border\"><h4 class=\"toggle-trigger\"><a href=\"#\">Show the Content<\/a><\/h4>\n<div class=\"toggle-content\"><\/p>\n<p><a href=\"https:\/\/work2go.se\/wp-content\/uploads\/foreslagen-tid.png\"><img loading=\"lazy\" class=\"alignright size-full wp-image-788\" src=\"https:\/\/work2go.se\/wp-content\/uploads\/foreslagen-tid.png\" alt=\"foreslagen-tid\" width=\"183\" height=\"243\" \/><\/a><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">The tool<\/span> <span class=\"hps\">will help you to<\/span> <span class=\"hps\">find<\/span> <span class=\"hps\">a convenient time<\/span> <span class=\"hps\">to<\/span> <span class=\"hps\">schedule an appointment<\/span>. <span class=\"hps\">When you add<\/span> <span class=\"hps\">participants<\/span> <span class=\"hps\">to<\/span> <span class=\"hps\">the meeting<\/span><span class=\"\">, you can in<\/span> <span class=\"hps\">the overview window<\/span> <span class=\"hps\">view their availability<\/span> <span class=\"hps\">in<\/span> <span class=\"hps\">30 minute<\/span> <span class=\"hps\">blocks.<\/span><\/span><\/p>\n<ul>\n<li><span style=\"color: #339966;\">Green<\/span> <span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">means that<\/span> <span class=\"hps\">all participants and<\/span> <span class=\"hps\">at least one location<\/span> <span class=\"hps\">is available for<\/span> <span class=\"hps\">these days<\/span><\/span>.<\/li>\n<li><span style=\"color: #ff0000;\">Red<\/span> means that more than half of the participants can not attend the meeting on those days.<\/li>\n<\/ul>\n<p>To select a suggested time, click on the row. Start and end time is updated in the reservation. The number to the right of the period is the number of places available for the moment. You can click on the numbers to see a list of suggested places available to choose from. The selected location is added to the Location field in the scheduler. To select a location, click on the number in line with the proposed time. Choose a place in the list that appears. The location is added to the Location field in the meetin invitation.<\/p>\n<p>NOTE! Locations are shown only if they have been registered in your Administrator account.<\/p>\n<p><\/div><!--\/.toggle-content-->\n<input type=\"hidden\" name=\"title_open\" value=\"Hide the Content\" \/><input type=\"hidden\" name=\"title_closed\" value=\"Show the Content\" \/><\/div><!--\/.shortcode-toggle-->\n<div class=\"shortcode-toggle toggle-show-the-content closed default border\"><h4 class=\"toggle-trigger\"><a href=\"#\">Show the Content<\/a><\/h4>\n<div class=\"toggle-content\"><\/p>\n<ol>\n<li><span id=\"result_box\" class=\"\" lang=\"en\"><span title=\"F\u00f6r att boka ett rum s\u00f6ker du r\u00e4tt p\u00e5 det p\u00e5 knappen Plats i m\u00f6tesbokningen.&lt;br \/&gt;&lt;br \/&gt;&lt;br \/&gt;\n\">To reserve a room you use the button Location to find a room for your meeting.<br \/>\n<\/span><span title=\"Om du inte vet vilka rum som \u00e4r registrerade f\u00f6r att kunna bokas, klickar du bara p\u00e5 knappen S\u00f6k utan att fylla i n\u00e5gra s\u00f6kkriterier och du f\u00e5r fram en lista p\u00e5 samtliga registrerade rum.&lt;br \/&gt;&lt;br \/&gt;&lt;br \/&gt;\n\">If you don&#8217;t know which rooms are registered in order to be booked, just click on the Search button without entering any search criteria and you will get a list of all the registered rooms.<br \/>\n<\/span><\/span><\/li>\n<li><span id=\"result_box\" class=\"\" lang=\"en\"><span title=\"Boka utrustning g\u00f6r du genom att klicka knappen Utrustning.\">Book equipment is done by clicking the button Equipment. <\/span><span title=\"Ser du inte knappen klickar du p\u00e5 texten Visa utrustning h\u00f6ger om Plats-f\u00e4ltet.\">Don&#8217;t you see the button, click the text display equipment right of the Location field. <\/span><span title=\"Om du inte vet vilken utrustning som du kan boka, klickar du p\u00e5 S\u00f6k utan att fylla i n\u00e5gra s\u00f6kkriterier och du f\u00e5r fram en lista p\u00e5 all utrustning som \u00e4r registrerad.&lt;br \/&gt;&lt;br \/&gt;&lt;br \/&gt;\n\">If you don&#8217;t know what equipment you can book, click Find without entering any search criteria and you will get a list of all the equipments that are registered.<br \/>\n<\/span><\/span><\/li>\n<li><span id=\"result_box\" class=\"\" lang=\"en\"><span title=\"Om rummet eller utrustningen redan \u00e4r uppbokad den valda tiden st\u00e5r det klart och tydligt i listan.\">If the room or the equipment is already fully booked the selected time, it&#8217;s easy to see this in the list. <\/span><span title=\"Du kan se hur l\u00e4nge rummet\/utrustningen \u00e4r uppbokad i verktyget Schemal\u00e4ggaren.&lt;br \/&gt;&lt;br \/&gt;&lt;br \/&gt;\n\">You can see for how long the room \/ equipment is booked in the utility Scheduler.<br \/>\n<\/span><\/span><\/li>\n<li><span id=\"result_box\" class=\"\" lang=\"en\"><span title=\"N\u00e4r du klickar p\u00e5 Skicka skickas ett bekr\u00e4ftelsemeddelande till den som har organiserat m\u00f6tet och inbjudan skickas till m\u00f6tesdeltagarna.\">When you click Send a confirmation message is sent to the person who organized the meeting and invitations to the invited persons. <\/span><span title=\"Eftersom alla bokningar accepteras per automatik om resursen \u00e4r ledig eller avb\u00f6js om den redan \u00e4r bokad, beh\u00f6ver ingen logga in p\u00e5 n\u00e5got konto f\u00f6r att godk\u00e4nna n\u00e5got.\">Since all bookings are accepted automatically if the resource is idle or is refused if it is already booked, you don&#8217;t need to log into any account to accept anything.<\/span><\/span><\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p><a href=\"https:\/\/work2go.se\/wp-content\/uploads\/7_boka_resurs.png\"><img loading=\"lazy\" class=\"alignnone size-full wp-image-806\" src=\"https:\/\/work2go.se\/wp-content\/uploads\/7_boka_resurs.png\" alt=\"7_boka_resurs\" width=\"573\" height=\"302\" srcset=\"https:\/\/work2go.se\/wp-content\/uploads\/7_boka_resurs.png 573w, https:\/\/work2go.se\/wp-content\/uploads\/7_boka_resurs-300x158.png 300w\" sizes=\"(max-width: 573px) 100vw, 573px\" \/><\/a><\/p>\n<p><\/div><!--\/.toggle-content-->\n<input type=\"hidden\" name=\"title_open\" value=\"Hide the Content\" \/><input type=\"hidden\" name=\"title_closed\" value=\"Show the Content\" \/><\/div><!--\/.shortcode-toggle-->\n<p><a href=\"https:\/\/work2go.se\/wp-content\/uploads\/boka3_w2g8.png\"><img loading=\"lazy\" class=\"alignnone size-full wp-image-791\" src=\"https:\/\/work2go.se\/wp-content\/uploads\/boka3_w2g8.png\" alt=\"boka3_w2g8\" width=\"614\" height=\"99\" srcset=\"https:\/\/work2go.se\/wp-content\/uploads\/boka3_w2g8.png 614w, https:\/\/work2go.se\/wp-content\/uploads\/boka3_w2g8-300x48.png 300w\" sizes=\"(max-width: 614px) 100vw, 614px\" \/><\/a><\/p>\n<p><strong>Show<\/strong>: <span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">choose the<\/span> calendar <span class=\"hps\">status <\/span><span class=\"hps\">the participants<\/span> <span class=\"hps\">will have<\/span> <span class=\"hps\">when they<\/span> <span class=\"hps\">are scheduled<\/span> <span class=\"hps\">for the meeting<\/span><\/span>.<br \/>\n<strong>Calendar<\/strong>: <span id=\"result_box\" class=\"short_text\" lang=\"en\"><span class=\"hps\">select<\/span> <span class=\"hps\">which calendar<\/span> the <span class=\"hps\">meeting<\/span> <span class=\"hps\">should be saved<\/span> <span class=\"hps\">to<\/span><span class=\"\">.<\/span><\/span><br \/>\n<strong>Private<\/strong>: <span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">detailed information of<\/span> <span class=\"hps\">the meeting<\/span> <span class=\"hps\">is not displayed if<\/span> <span class=\"hps\">it<\/span> <span class=\"hps\">is marked as<\/span> <span class=\"hps\">private.<\/span> <span class=\"hps\">In contrast,<\/span> it <span class=\"hps\">displays information such as<\/span> <span class=\"hps\">its<\/span> <span class=\"hps\">start and end time<\/span>, <span class=\"hps\">if it is a<\/span> <span class=\"hps\">recurring event<\/span> <span class=\"hps\">and who<\/span> <span class=\"hps\">have booked<\/span> <span class=\"hps\">the meeting<\/span>.<\/span><\/p>\n<p><strong>Repeat<\/strong> <span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">select<\/span> <span class=\"hps\">when it&#8217;s<\/span> <span class=\"hps\">a recurring meeting<\/span>. <span class=\"hps\">You<\/span> <span class=\"hps\">can also<\/span> <span class=\"hps\">go to<\/span> <span class=\"hps\">Custom and<\/span> <span class=\"hps\">fill in additional<\/span> <span class=\"hps\">information about<\/span> <span class=\"hps\">the time<\/span> <span class=\"hps\">if desired.<\/span><\/span><br \/>\n<strong>Reminder<\/strong> <span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">select<\/span> <span class=\"hps\">when the participants<\/span> <span class=\"hps\">will<\/span> <span class=\"hps\">get a<\/span> <span class=\"hps\">reminder of<\/span> <span class=\"hps\">the meeting<\/span>.<br \/>\n<span class=\"hps\">If you<\/span> <span class=\"hps\">want to be reminded<\/span> <span class=\"hps\">of an appointment<\/span> <span class=\"hps\">to another<\/span> <span class=\"hps\">e-mail address<\/span>, you can <span class=\"hps\">add it<\/span> <span class=\"hps\">by clicking<\/span> <span class=\"hps\">Configure<\/span><\/span>.<\/p>\n<p><strong>Attachment<\/strong> can be added<span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">ahead if<\/span> <span class=\"hps\">you<\/span> <span class=\"hps\">click the<\/span> <span class=\"hps\">clip<\/span> <span class=\"hps\">at the top<\/span> <span class=\"hps\">toolbar<\/span> <span class=\"hps\">and then click Browse<\/span> <span class=\"hps\">above where<\/span> <span class=\"hps\">you fill in<\/span> <span class=\"hps\">a message.<\/span><\/span><\/p>\n<p><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">In<\/span> <span class=\"hps\">the bottom<\/span> <span class=\"hps\">box<\/span> fill <span class=\"hps\">in the text<\/span> <span class=\"hps\">you want to<\/span> <span class=\"hps\">send<\/span> <span class=\"hps\">along with your<\/span> <span class=\"hps\">meeting invitation<\/span><span class=\"\">.<br \/>\n<\/span><\/span><\/p>\n<h3>Click send in the top left corner<\/h3>\n<ul>\n<li><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">The invitation is<\/span> <span class=\"hps\">now sent<\/span> <span class=\"hps\">to the invited participants.<\/span> <span class=\"hps\">If<\/span> <span class=\"hps\">you invite<\/span> <span class=\"hps\">yourself<\/span> <span class=\"hps\">to the meeting<\/span>, you will <span class=\"hps\">not receive an invitation<\/span> <span class=\"hps\">but it will be<\/span> <span class=\"hps\">saved in your calendar<\/span> <span class=\"hps\">right away<\/span>.<br \/>\n<\/span><\/li>\n<li><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">Save<\/span> <span class=\"hps\">Click<\/span> <span class=\"hps\">to send the<\/span> <span class=\"hps\">invitation<\/span> <span class=\"hps\">at a later date<\/span>. <span class=\"hps\">This saves<\/span> <span class=\"hps\">a local copy of<\/span> <span class=\"hps\">the meeting<\/span>, invitations <span class=\"hps\">will not be sent<\/span> <span class=\"hps\">to the participants<\/span>.<br \/>\n<\/span><\/li>\n<li><span id=\"result_box\" class=\"\" lang=\"en\"><span class=\"hps\">If you add<\/span> <span class=\"hps\">an appointment<\/span> <span class=\"hps\">to a<\/span> <span class=\"hps\">shared calendar<\/span><span class=\"\">, you may need<\/span> <span class=\"hps\">to refresh your browser<\/span> <span class=\"hps\">to see<\/span> <span class=\"hps\">the meeting<\/span> <span class=\"hps\">in the calendar.<\/span><\/span><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>You can book meetings in various ways. Here we tell you about the various options and step by step instructions of how to create one, including useful options to use. Click New booked meeting. Hold the N key. Right-click on a date in the mini&#8211;calendar. Drag and drop e-mails to the mini the Calendar. Create [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":[],"categories":[62,64],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v18.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<meta name=\"description\" content=\"Work2Go\u00a0\u00e4r GDPR-s\u00e4ker e-post, kalender, adressb\u00f6cker och uppgiftslistor och kalender med drift och lagring i Sverige!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/work2go.se\/en\/support-en\/calendar\/schedule-a-meeting\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Schedule a meeting - Work2Go\" \/>\n<meta property=\"og:description\" content=\"Work2Go\u00a0\u00e4r GDPR-s\u00e4ker e-post, kalender, adressb\u00f6cker och uppgiftslistor och kalender med drift och lagring i Sverige!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/work2go.se\/en\/support-en\/calendar\/schedule-a-meeting\/\" \/>\n<meta property=\"og:site_name\" content=\"Work2Go\" \/>\n<meta property=\"article:published_time\" content=\"2015-07-02T12:44:16+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2015-07-02T13:22:58+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/work2go.se\/wp-content\/uploads\/boka1_w2g8.png\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"webbplatsen\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebSite\",\"@id\":\"https:\/\/work2go.se\/#website\",\"url\":\"https:\/\/work2go.se\/\",\"name\":\"Work2Go\",\"description\":\"Samarbete och kommunikation p\u00e5 dina villkor\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/work2go.se\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"ImageObject\",\"@id\":\"https:\/\/work2go.se\/en\/support-en\/calendar\/schedule-a-meeting\/#primaryimage\",\"inLanguage\":\"en-US\",\"url\":\"https:\/\/work2go.se\/wp-content\/uploads\/boka1_w2g8.png\",\"contentUrl\":\"https:\/\/work2go.se\/wp-content\/uploads\/boka1_w2g8.png\",\"width\":239,\"height\":110},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/work2go.se\/en\/support-en\/calendar\/schedule-a-meeting\/#webpage\",\"url\":\"https:\/\/work2go.se\/en\/support-en\/calendar\/schedule-a-meeting\/\",\"name\":\"Schedule a meeting - 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