A few weeks ago we received the question of how to sync shared calendars to their mobile phone by one of our customers. We started thinking about how we could help them, as we already knew that the technology behind syncing to mobile phones is not possible for shared calendars in the traditional sense. After some thinking, we came up with a solution, which really was not as advanced, but was more about thinking outside the box.
View and add new appointments in the shared calendars on your iPhone
Collect all your shared calendars on a separate Work2Go Pro account, such as the account admin@. Then share your calendars so that everyone have access to them whenever you each sign in to your own accounts in a browser. Then set up a new account for syncing the account admin@ in your iPhone. It does not matter if you already sync your own Work2Go account to your iPhone simultaneously. You can have multiple accounts syncing in your mobile.
Is it enough to only see the contents of a shared calendar on your iPhone?
Would you, for example, only need information about your colleagues’ absence in your iPhone and do not need to be able to add something yourself in the calendar from your mobile. Well, then it is enough to set up a subscription to the calendar via CalDAV in your mobile. Then you do not have the calendar in a special account in Work2Go. You need to get hold of the URL-link to the calendar’s .ics file. It can be found by right clicking the calendar in Work2Go. Then you add a CalDAV account on your iPhone using this URL.
View and add new appointments in shared calendars on your Android
When it comes to Android, it is unfortunately not as easy. With ActiveSync on Android, it is only possible to sync one calendar, its own private calendar that comes with your Work2Go account. You can not add more accounts in your phone that syncs to a single account in Work2Go. Nor is it possible to add a subscription via CalDAV in one Android.
But you can not walk around this issue in any way then ?! Yes, everything can often be solved in one way or another. To access a shared calendar in an Android, you can use a third party app, for example ICSSync. Through the app allows you to sync your own or others’ shared calendars. What you need is the path to the calendar .ics file and the user name and password to the person who owns the calendar. A shared calendar to be distributed with the manager’s permission or higher in order to get permission to edit it in your Android.
But because ICSSync is a third party app, we are unable to provide any support on it. This is just a tip of an app we’ve tested. It is possible that there are more applications to use instead. Feel free to contact us if you know of other apps that you’ve tested and that works fine with your Work2Go.
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