Now it all begins, the beautiful, long and hopefully sunny summer vacation is finally approaching. But are you ready for it? Do you know what you can do to avoid having to return back to a packed inbox? Do you find it hard to stop reading your emails while on holiday? Rest assured, you do not need to be in place in the office to check your emails. You can always access your Work2Go account from a browser. Would you rather read it on your phone or a tablet, it is possible as well. And you, you have not forgotten to activate your away message, have you?
Time to activate your out of office message
Before you go on vacation, I would highly recommend you to activate a recorded message so that callers know that you are absent for some time to come. Please enter the message and specify when you will not be accessible and to refer to someone else who can help the sender instead. Do not forget to set the correct date of the period for which this message should be sent out automatically.
By default, only one out of office message will be sent out to one and the same person who try to contact you several times during a seven day period. Contact us if you want it to be sent out more often.
Send all incoming e-mails to a colleague
With filters you can forward your incoming e-mail messages to one of your colleagues. You can also choose to keep a copy of it in your inbox, so you do not lose control completely. Choose the condition To or Cc must be met when creating the filter, so that no message will missed.
Share your inbox
If the colleague that you have asked help from also need access to your old messages, it is better that you share your entire inbox instead. When you share your inbox, you can choose different permission levels.
Clear your inbox
If your account quota exceeds, no new emails can be sent to your inbox. Nor is any away messages sent from your account, because the message sender tried to send you never reached you.
Manage your e-mails from the hammock
If you do not want to lose control altogether during your holiday, but continue to read and write e-mails, there is surely possibile to do so. Either log into your account in a browser or set up your account in your mobile or tablet. If you have Work2Go Pro you can in addition to your e-mail also sync your contacts, calendar and reminders to your phone / tablet.
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